Included In Newsletter

Informed in Zone/Districts/Service Groups

Submit Meeting Hall Reservation Form

Identify Main Coordinator(s)

Burden/content

Speaking ones

Time flow

Produce Outline/Material

Inform Translation Group

Inform Proofreading Group

Print # of Copies

Appoint meeting translators

Contact Meal service group or identify coordinator

Inform Date & Time of Meal

Inform No. of Pax

Appoint a chair coordinator

Inform No. of pax

Consider Style of meeting (U shape or Square)

Contact AV Service group.

Update with meeting flow and speakers.

Consider Translation/Zoom/Presentation needs

Contact Music Service Group

Update with meeting flow, hymn leading brothers & hymns

Determine # of Ushers

Set up Registration Table

Take Attendance

Pass Handouts (if needed)